Microsoft To Do also allows you to check tasks assigned to you from Planner, simply click the “assigned to you” tab on the menu and you’ll view all the tasks assigned to you in Planner along with which project those tasks are associated with: If you flag an email in Outlook, it is easily referenced from the “Flagged email” tab on the navigation bar of the To Do app. It helps build your personal schedule which is easily referenced on the “My Day” and “Important” tabs in the main navigation menu.Īdditionally, To Do is available via the tasks section of Outlook (replaces Outlook Tasks). To Do is great for granular task management and therefore is a tool you would use on a day-to-day basis. It is aimed at individual task management, covering both personal and professional tasks. It is very user-friendly and therefore great for when you are on the go. It is available on the web, or through the app (both mobile and desktop). Microsoft To Do lists all your tasks in a central spot. Which tool you use will depend on a few things, such as if the tasks are private or within a group, or where you’d like them displayed to best suit your workflow and preferences. This integration is important because if your workflow is in Microsoft Teams, all your tasks are centralized in one place, even if those tasks originate in multiple places. All three of these apps have integration capabilities with Microsoft Teams, but only To Do and Planner shows up in the Teams’ Tasks app. Microsoft Lists is a newer app that has task management capabilities, but its best use is in more specific use-cases which I’ll get into below. Task management in Microsoft 365 revolves around 2 main tools, To Do and Planner. With the expansion of apps for both communication and collaboration, the need for a convenient place to view all your tasks has become critical.

Effective task management keeps us focused and productive, no matter which app or device we are working on.

Outlook shared tasks